ANNEX 1 - MANDATORY CONDITIONS
The following conditions in Annex 1 are mandatory under the provisions of the Licensing Act 2003:
1.1 Alcohol shall not be sold or supplied:
(a) At any time when there is no designated premises supervisor in respect of the
premises licence, or
(b) At any time when the designated premises supervisor does not hold a personal licence or his/her personal licence is suspended
1.2 Every sale or supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
1.3 Where one or more individuals are being used at the licensed premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority (unless where the individual is exempt from obtaining an SIA registration under the Private Security Industry Act 2001).
1.5 The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to -
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
1.6 The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
1.7 (a) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(b) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(c) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request,
before being served alcohol, identification bearing their photograph, date of birth and
either -
(i) a holographic mark, or
(ii) an ultraviolet feature.
1.8 The responsible person must ensure that -
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
1.9 The relevant person (the holder of the premises licence, the designated premises supervisor (if any) in respect of such a licence, the personal licence holder who makes or authorises a supply of alcohol under such a licence, or any member or officer of a club present on the premises in a capacity which enables the member or officer to prevent the supply in question) shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
For the purposes of this condition “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979, “permitted price” is the price found by applying the formula -
P = D + (D x V)
where - (i) P is the permitted price, (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and (iii)
V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
[“value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994]
Annex 2
Premises licence BPL1029 shall be for the Beetlejuiced Festival (as may be re-named/re-branded) and for no other purpose.
The premises licence is to take effect on not more than three consecutive days per calendar annum between July and August.
The maximum capacity for the Beetlejuiced Festival shall not exceed 3500 persons. For the avoidance of doubt 3000 shall be paying guests with the additional number 500 reserved for the event management team, staff, crew, contractors, performers, artists and stallholders.
Campers on site for the event shall be limited to not more than 2000 persons.
The licence holder shall create and implement an Event Management Plan (EMP) for each event involving licensable activities which are likely to attract an attendance of 500 or more persons.
Not less than 3 Months prior to the event a DRAFT EMP will be submitted to the Licensing Authority for approval. The Final version of the EMP will be agreed by all responsible authorities and members of the Safety Advisory Group not less than 28 Days prior to the event taking place. Failure to adhere to the agreed EMP will be deemed a breach of the license.
As a minimum the EMP shall include the following aspects of the event along with any others proposed above and not listed below:
Nature of the event and range of licensable activities intended
A site plan delineating the contained area of licensable activities and of car parking
Event open timings and set up and build down programme
Expected attendance numbers
Traffic and parking control
Marshalls, stewards, security or crew numbers
Child safety and protection measures
Temporary structures and equipment
Compliance with the Licensing Act 2003 and promotion of the licensing objectives
Catering facilities and hygiene
Toilets and first aid facilities/ medical provision
Litter and waste disposal arrangements
Expected noise levels and times
Fire and health and safety risk assessments
Emergency vehicle access and site evacuation plans
Noise management plan not limited to but to include music, funfair, vendors noise . display noise, engine tuning/exhaust noise levels
The following noise control limits shall be complied with for licensable events:
Between 12:00hrs and 23:00hrs the Music Noise Level shall not exceed 53dB(A) (LAeq 15mins) as measured at 1m from the façade of any noise sensitive premises.
Between 12:00hrs and 23:00hrs the Leq (15mins) sound level shall not exceed 70dB in either the 63Hz or 125Hz octave frequency bands as measured at 1m from the façade of any noise sensitive premises;
The Music Noise Level at the front of house consoles shall in any case not exceed 98dB (LAeq 15 mins) and the Maximum Sound Pressure Level (LMax) at any point in an audience shall not exceed 140dB.
In Conditions above, the term “Music Noise Level” shall be as defined in the “Code of Practice on Environmental Noise Control at Concerts”, The Noise Council, 1995
At least 3 days prior to the commencement of an outdoor licensable event, the Premises Licence Holder shall provide the Licensing Authority with:
A telephone number for their nominated representative(s);
A telephone number which may be given to members of the public wishing to complain directly to, or otherwise contact, the Premises Licence Holder.
Noise propagation tests (sound checks) shall not be undertaken after 22:00hrs or before 10:00hrs. The noise limits specified above (in condition 2.31) shall be adhered to during any noise or sound checks.
During operating hours on days on which a licensable activity is held, the Premises Licence Holder, the Designated Premises Supervisor (DPS) or other responsible person nominated by the DPS shall be on site and available to receive and respond to nuisance-related complaints and be available to control all music sound levels.
The contact number shall be manned and available at all times for that purpose. The volume or sound configuration of amplified music shall be turned down or adjusted upon the reasonable request (either in person or over the telephone) of an authorised officer of the Licensing Authority.
The Licence Holder shall ensure that members of the audience are not allowed within 2 metres of any loudspeaker.
Perimeter sound checks shall be undertaken hourly during event opening times with availability, upon request of an Authorised officer of the Council undertake checks to ensure that the levels set at any noise sensitive premises are being complied with in line with the above conditions.
Access shall be given to Authorised Officers of the Council for the purposes of monitoring event noise/ complaints
Clearly legible and suitable notices shall be displayed and maintained at the event exits, requesting customers to respect the needs of local residents and to leave the premises and area quietly. Sufficient staff shall be available at the main event exits after 23:00hrs, to ensure that customers disperse quietly.
For the outdoor events proposed, including the use of marquees at any time, all alcoholic drinks shall be decanted to plastic or toughened glass vessels before being served. Alcoholic beverages shall not be available to customers in glassware or glass bottles. Campers and other event attendees bringing their own food and beverages onto the site shall be advised to not litter the site or leave glass or bottles unattended in public areas.
An incident book(s)/refusals book shall be kept and maintained on the premises at all times. The book(s) shall detail all incidents of injury/ejection/refusals/drug misuse/seizure/age challenge/noise complaints. Such matters shall be timed, dated and signed by the author and produced to Police or an authorised officer of the Licensing Authority upon demand. In the case of refusals register, there shall be one at each bar area, or any other area utilised for the supply of alcohol.
The license holder (and any appointed representative) shall attend a Safety Advisory Group held not less than 2 months prior to the event taking place, unless otherwise agreed.
The premises licence, event management plan and risk assessments shall be kept with all other event documentation in the event control for the duration of the festival and this location shall be clearly identified on the site plan.
The premises licence holder shall use sufficient numbers of SIA registered security staff and competent stewards commensurate with the nature and scale of the event. They shall be deployed in such areas and at such levels and times as shall be determined by the premises licence holder’s risk assessment. The premises licence holder shall have due regard to any advice given by the Police in this respect.
Any Attendees who are not camping at the event shall not be permitted to bring their own alcohol on to the site, and the premises licence holder shall ensure that this requirement is clearly advertised and notified (including website and ticketing). Suitable and sufficient measures shall be implemented to spot-check attendees and to confiscate and securely store any alcohol or other contraband items found during such searches.
The premises licence holder shall adopt a ‘Challenge 25’ proof of age scheme. The premises licence holder shall operate a requirement for the production of a passport, driving licence or other bona fide form of identity carrying a photographic image, where the individual requesting the supply of alcohol appears to be under the age of 25.
Admission to the event shall be by ticket only with tickets exchanged for a wristband upon entry. No person shall be permitted access to the site for the event whilst they are considered to be under the influence of drugs or excessive alcohol. Entry shall also be refused to persons acting in an inappropriate or disorderly manner or refusing to be searched upon request of authorised security staff. Any person found on the site in possession of, or supplying, drugs or acting in an inappropriate or disorderly manner shall be ejected from the site and refused re-admission. Where necessary the Police will be promptly contacted regarding confiscated items or ejected individuals.
There shall be no adult entertainment or services, activities, other entertainment or matters ancillary to the use of the premises that may give rise to concern in respect of children.