ANNEX 1 - MANDATORY CONDITIONS:
The following conditions in Annex 1 are mandatory under the provisions of the Licensing Act 2003:
1. Alcohol shall not be sold or supplied:
(a) At any time when there is no designated premises supervisor in respect of the
premises licence, or
(b) At any time when the designated premises supervisor does not hold a personal licence or his/her personal licence is suspended
2. Every sale or supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
3. Where one or more individuals are being used at the licensed premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority (unless where the individual is exempt from obtaining an SIA registration under the Private Security Industry Act 2001).
4. The admission of children to the exhibition of any film shall be restricted in accordance with the film classification awarded by the British Board of Film Classification (BBFC), or any successor person or persons designated as the authority under section 4 of the Video Recordings Act 1984.
5. The responsible person shall take all reasonable steps to ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises in a manner which carries a significant risk of leading or contributing to crime and disorder, prejudice to public safety, public nuisance, or harm to children -
(a) games or other activities which require or encourage, or are designed to require or
encourage, individuals to -
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or
supplied on the premises before the cessation of the period in which the responsible
person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or
discounted fee to the public or to a group defined by a particular characteristic (other than
any promotion or discount available to an individual in respect of alcohol for
consumption at a table meal, as defined in section 159 of the Act);
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or
reward the purchase and consumption of alcohol over a period of 24 hours or less;
(d) provision of free or discounted alcohol in relation to the viewing on the premises of a
sporting event, where that provision is dependent on -
(i) the outcome of a race, competition or other event or process, or
(ii) the likelihood of anything occurring or not occurring;
(e) selling or supplying alcohol in association with promotional posters or flyers on, or in the
vicinity of, the premises which can reasonably be considered to condone, encourage or
glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable
manner.
6. The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).
7. The responsible person shall ensure that free tap water is provided on request to customers where it is reasonably available.
8. (a) The premises licence holder or club premises certificate holder shall ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.
(b) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and a holographic mark.
9. The responsible person shall ensure that -
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the
premises (other than alcoholic drinks sold or supplied having been made up in advance
ready for sale or supply in a securely closed container) it is available to customers in the
following measures -
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml; and
(b) customers are made aware of the availability of these measures.
ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE:
The following conditions in Annex 2 are conditions consistent with the operating schedule submitted by the applicant within the application:
1. The number of events involving licensable activity or activities, under the authority of premises licence BPL0379, shall be limited in total to not more than 18 (eighteen) event days per calendar annum. For the avoidance of doubt, an event held over any two-day duration would count as two events for these purposes.
2. Of these 18 (eighteen) licensable events, there shall be included the ‘Big Night Out’ * fireworks and entertainment event, where a maximum anticipated attendance (including staff, performers and security) is of between 5,000 and 9,999 persons. There shall be no other licensable events held at the licensed premises under the authority of premises licence BPL0379 that could attract a maximum attendance of 5000 persons or more.
* The ‘Big Night Out’ event for the purpose of these licence terms and conditions is to be interpreted as, and confined to, the annual charity event held in early November of each year including a bonfire, pyrotechnic display, funfair, and various entertainments and food outlets.
3. The ‘Big Night Out’ event shall be limited to a Friday, Saturday or Sunday and take place between the hours of 18:00hrs and 00:00hrs midnight (or finish by 22:30hrs if a Sunday) only.
4. There shall be a maximum number of 10 (ten) wedding related events involving licensable activities during a calendar year, with these activities to be held in a marquee/temporary structure located in the ‘park’ area of the licensed site (as identified on the plan attached as Annex 4). All events of this nature shall terminate by 00:00hrs (midnight).
5. In addition to the annual ‘Big Night Out’ event, there shall be a maximum number of 7 (seven) other events held at the licensed premises in a calendar year that involve licensable activities (whether a single licensable activity is involved or else a combination of licensable activities). This may include, but is not limited to, events such as car rallies, fetes, fairs, historical recreations, plays, films, music workshops, corporate events, country fairs, food and drink events, circuses and animal events. For the avoidance of doubt, events without any licensable elements are not controlled by the Licensing Act 2003 and would not count towards these limitations. All events involving licensable activities shall cease by 22:30hrs on a Monday to Thursday, by 00:00hrs (midnight) on a Friday and Saturday and by 22:30hrs on a Sunday.
6. The licence holder shall maintain a legible written record (whether manually or electronically) of all events held at the licensed premises that include licensable activities, with this record to specify the maximum anticipated capacity at any one time, and this record shall be made immediately available to an authorised officer of the Police or Local Authority upon reasonable request. Note: The licence holder should seek advice from the Licensing Team if he is any doubt as to whether a particular event includes licensable elements or not.
7. The licence holder shall ensure that immediately following the ‘Big Night Out’ event litter picks shall be carried out to clear waste/litter from 100 yards either side of the main entrance to the licensed premises.
8. The safety management of any larger scale licensable event (with anticipated attendance of 500 persons or more at any one time) held at the licensed premises shall be outsourced to an experienced event management organisation that can demonstrate to responsible authorities (if requested) that it has the relevant skills, knowledge and experience to manage large scale public events safely.
9. The premises licence holder shall notify the Licensing Authority in advance of any licensable event, being a minimum of 56 days in advance for events with anticipated attendance of 500 persons or more at any one time, so that responsible authorities are made aware of proposed events and given ample opportunity to comment/advise, if they so choose. This is particularly critical if the event, or the organiser, is new to the venue.
10. The licence holder shall ensure that it is a condition of hire of the venue that all event organisers comply with the Health and Safety Executive (HSE) guidance document ‘The Event Safety Guide’ (or any equivalent replacement thereof), and the licence holder shall monitor compliance with such guidance prior to, and during, events so far as is reasonably practicable. For the annual ‘Big Night Out’ firework, bonfire and entertainment event the event organisers shall also comply with the Health and Safety Executive (HSE) guidance document ‘Working Together on Firework Displays’ (or any equivalent replacement thereof).
11. (i) Prior to the first wedding related event involving licensable activities, an electronic noise limiter of a type agreed with the Environmental Protection Department of the Licensing Authority shall be fitted within the marquee. The main control unit of the noise limiter (or a remote indicator and remote sound pickup microphone) shall be located in any area for dancing at a location to be agreed with the Licensing Authority.
(ii) The noise limiter shall be wired to the mains electricity supply to the amplifier(s) that is/are to be used in the licensed event with the object and intent that the amplifier(s) shall be disabled in the event that the relevant noise levels are exceeded. The trigger level for the noise limiter shall be set at a level to be agreed in writing with the Environmental Protection Department at the time of the trial referred to in Annex 2 condition 12. The noise limiter shall be retained thereafter and used at all times during a licensed event.
(iii) Once the limit has been set, the noise limiter shall be secured with a tamper-proof seal with a unique identification reference number. The premises licence holder shall maintain a log book to record the date and time of all occasions when the tamper-proof seal is broken, by whom, the reason, and the unique reference number of the replacement seal(s). The log book records shall be retained on the licensed premises for a minimum of 2 years and shall be made available for inspection immediately upon the request of an authorised officer of the Licensing Authority.
12. The premises licence holder shall give at least 14 day’s notice to the Environmental Protection Department of the first wedding related event involving licensable activities. At least 7 days prior to the commencement of the first licensed event, the premises licence holder shall conduct a trial (to be attended by the Licensing Authority) of the noise levels emitted from the marquee during the playing of amplified music so that the said noise levels do not exceed the following criteria:
The 5-minute LAeq (EN) shall not exceed the LA90 (WEN) and the L10 (EN) shall not exceed the L90 (WEN) in any 1/3 octave band between 40 and 160Hz.
Where: EN = Entertainment noise level; WEN = Representative background noise level without the entertainment noise; both measured 1m from the façade of the nearest noise sensitive premises.
Thereafter the noise limiter referred to in Annex 2 condition 11(i) above shall be set so as not to exceed the above mentioned noise levels.
13. The following additional conditions apply in relation to any licensed music event:
(i) During operating hours on days on which a licensed event is held, the premises licence holder, the designated premises supervisor (DPS) or other responsible person nominated by the premises licence holder or DPS shall be available to receive and respond to nuisance-related complaints. A contact number shall be made readily available for that purpose.
(ii) The volume or sound configuration of amplified music shall be turned down or adjusted upon the reasonable request (either in person or over the telephone) of an authorised officer of the Licensing Authority or a Police Officer.
14. No licensable activities shall take place in the hall, house or the surrounding outbuildings.
15. All licensable activities shall take place in the open air, marquees or other appropriate temporary structures.
16. All staging, marquees or temporary structures used at the licensed venue shall have adequate risk assessments carried out and shall be erected, maintained and supervised by adequately experienced and qualified persons. Such persons shall (if requested) be able to demonstrate to responsible authorities that they have the relevant skills, knowledge and experience to safely install and operate these structures.
17. There shall be no adult entertainment or services, activities, other entertainment or matters ancillary to the use of the premises that may give rise to concern in respect of children.
18. There shall be no late night refreshment (hot food or hot drinks provided after 23:00hrs) available to take away for consumption beyond the perimeter of the licensed premises.
19. The premises licence holder shall operate a photographic identity proof of age scheme, requiring a passport, driving licence or other bona fide form of identity carrying a photographic image, where the individual requesting the supply of alcohol appears to be under the age of 18.
20. There shall be no consumption of alcohol authorised by premises licence BPL0379 for the ‘Big Night Out’ event.
21. Adequate levels and timings of policing, security staff and stewarding for licensable events shall be agreed between the premises licence holder, event organiser and Police and maintained in accordance with such agreement.
22. The premises licence holder shall ensure that a hiring contract/agreement is in place for each and every hiring of the licensed premises for licensable activities and this agreement shall reflect the terms and conditions of premises licence BPL0379.
23. Suitable and sufficient risk assessments shall be conducted and documented for each and every licensable event and made immediately available to responsible authorities upon request.
24. Any impromptu, unscheduled or unauthorised entertainments, performances or activities that occur which may give rise to child protection concerns shall be immediately closed and any unauthorised performers or participants ejected from the site. Note: The Police should be promptly called to any such activities where criminal or disorderly behaviour or conduct has or is about to take place.
25. There shall be no consumption of alcohol permitted beyond the boundary of the licensed premises, as delineated on the plan attached as Annex 4, other than on up to 7 event days per calendar annum and restricted to farmer markets, country fairs, food and drink and similar events. For the avoidance of doubt the 7 off-sale events referred to in this condition are within the existing 7 event days restriction referred to in Annex 1 Condition 5 and not in addition to. Any off-sales shall be restricted to between 10:00hrs and 18:00hrs (Monday to Sunday) and all off-sales of alcohol shall be made in a sealed container.
ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY:
1. The supply of alcohol under the authority of premises licence BPL0379 shall cease 30 minutes prior to the end of a licensable event on all occasions, to facilitate a period of drinking-up, wind down and dispersal of patrons from the licensed premises.
2. There shall be no public camping permitted on the licensed premises for any event involving licensable activities, with the exception of the ‘Old Time Rally’ event where camping shall be limited to persons as authorised by the premises licence holder.
3. (i) The licence holder shall provide the Licensing Authority, and other relevant authorities, with a suitable and sufficient Event Management Plan (EMP) for each and every licensable event with an anticipated attendance of 500 or more persons on the licensed premises at any one time. The licence holder shall endeavour to provide a draft of the EMP to the Licensing Authority a minimum of 56 days in advance of the event (i.e. it is to be provided at the time of the notification of the event, as far as possible) with any revisions or modifications to the EMP to be provided to the Licensing Authority as soon as reasonably practicable, and in any case within 5 working days of any such revision or modification being made.
(ii) The EMP shall take into account factors relevant to the promotion of the licensing objectives and be commensurate with the specific nature and scale of the event - to include noise control and public nuisance mitigation, traffic management/access routes, security/stewarding levels, capacity monitoring and control, first aid provision, fire and health and safety risk assessments etc.
(iii) Where the Licensing Authority or relevant authority is minded to make recommendations concerning the content of the EMP, in relation to promotion of the licensing objectives, then the licence holder and event organiser shall duly incorporate all reasonable revision requests into the document.
4. In addition to the noise control measures specified in Annex 2 conditions 11 to 13 (above), for events involving licensable activities that are neither wedding related or the ‘Big Night Out’ event the licence holder shall comply with any reasonable recommendations made by the Environmental Health representative in relation to the setting of noise limits/controls for licensable events, whether by installing and operating of a noise limiter, or by other means to be agreed in advance. Such matters may be agreed on the basis of individual events or by type of event, at the discretion of the Environmental Health representative.