ANNEX 1 - MANDATORY CONDITIONS
The following conditions in Annex 1 are mandatory under the provisions of the Licensing Act 2003:
1.1 Alcohol shall not be sold or supplied:
(a) At any time when there is no designated premises supervisor in respect of the
premises licence, or
(b) At any time when the designated premises supervisor does not hold a personal licence or his/her personal licence is suspended
1.2 Every sale or supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
1.3 Where one or more individuals are being used at the licensed premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority (unless where the individual is exempt from obtaining an SIA registration under the Private Security Industry Act 2001).
1.4 The responsible person shall take all reasonable steps to ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
In this condition, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises in a manner which carries a significant risk of leading or contributing to crime and disorder, prejudice to public safety, public nuisance, or harm to children -
(a) games or other activities which require or encourage, or are designed to require or
encourage, individuals to -
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or
supplied on the premises before the cessation of the period in which the responsible
person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or
discounted fee to the public or to a group defined by a particular characteristic (other than
any promotion or discount available to an individual in respect of alcohol for
consumption at a table meal, as defined in section 159 of the Act);
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or
reward the purchase and consumption of alcohol over a period of 24 hours or less;
(d) provision of free or discounted alcohol in relation to the viewing on the premises of a
sporting event, where that provision is dependent on -
(i) the outcome of a race, competition or other event or process, or
(ii) the likelihood of anything occurring or not occurring;
(e) selling or supplying alcohol in association with promotional posters or flyers on, or in the
vicinity of, the premises which can reasonably be considered to condone, encourage or
glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable
manner.
1.6 The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).
1.7 The responsible person shall ensure that free tap water is provided on request to customers where it is reasonably available.
ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The following conditions in Annex 2 are conditions consistent with the operating schedule submitted by the applicant within the application:
2.1 The maximum number of persons permitted onto the licensed site at any one time (to include staff, volunteers and performers) shall not exceed 9,999.
2.2 The licence holder shall create and implement an Event Management Plan (EMP) to promote the licensing objectives. A final version of the EMP shall be sent by the licence holder to all responsible authorities no later than 14 (fourteen) days prior to the first day of the event. Any proposed revisions to the EMP shall be agreed in writing with the relevant responsible authority before the master EMP is updated. A copy of the EMP and any linked documentation shall be kept at the Event Control and the content shall include:
(a) Site plan with grid overlay to assist in the event of an emergency
(b) Event traffic plan
(c) Signage plan
(d) Site rules
(e) Event pass system
(f) Event management organisational structure
(g) Event schedule
(h) Radio allocation
(i) Letter to local residents
(j) Medical risk assessments
(k) Public directions to the site
(l) Risk assessment methodology
(m) Steward contact details
(n) Security cover
(o) Noise control plan
(p) Roles and responsibilities
2.3 Access to the event shall be by ticket only, either purchased in advance or paid for on the gate.
2.4 Security staff shall be provided to monitor and control the site as detailed in the EMP.
2.5 Random searches of attendees shall be conducted during the event.
2.6 No roaming sales of alcohol shall take place at the event.
2.7 Suitable and sufficient measures shall be implemented to prevent persons bringing excessive quantities of alcohol onto the site.
2.8 Procedures for safeguarding the public (including performers) shall be implemented as detailed within the EMP, and with reference to separate appropriate Health and Safety legislation and guidance.
2.9 No glass shall be permitted to be brought onto the site. Searches shall take place on the gate and on a random basis over the course of the licensed event. All beverages sold from the beer tent shall be dispensed into plastic cups. Guests shall not be permitted to bring alcohol into the licensed bar area.
2.10 Numbered wristbands shall be worn by all persons on site and the numbers issued shall be counted, recorded and monitored throughout the duration of the event. Clickers shall also be used on the entry and exit gates to monitor capacity on site.
2.11 Suitable and sufficient levels of first aid medical provision shall be maintained on site for the duration of the event, in accordance with the medical risk assessment provided as part of the EMP.
2.12 An emergency access and egress (red route) shall be maintained via Pannington Hall Lane as detailed within the EMP.
2.13 All vehicle tracks/lanes inside the perimeter of the licensed site shall be no less than 5 (five) metres in width to allow access and egress for emergency vehicles anywhere on site in the event of an emergency.
2.14 The premises licence holder shall ensure that the following noise limits are detailed within the EMP and observed accordingly. A noise meter shall be used to ensure that at agreed monitoring points, noise levels do not exceed:
(a) Between 10:00-23:30 hours the Music Noise Level shall not exceed 53db(A)
(LAeq 15mins) as measured at 1m from the façade of any Noise Affected Premises.
(b) Between 10:00-23:30 hours the Maximum Sound Pressure Level (LMax) shall not
exceed 70dB in either the 63Hz or 125Hz octave frequency bands as measured at 1m from
the façade of any Noise Affected Premises.
(c) The Music Noise Level at the front of house consoles shall in any case not exceed
95dB (LAeq 15 mins) and the Maximum Sound Pressure Level (LMax) at any point in an
audience shall not exceed 140dB.
Any complaint by a member of the public shall be directed to the Event Controller. The contact phone number for the Event Controller shall be 07904 187603.
The term “Music Noise Level” shall be as defined in the “Code of Practice on Environmental Noise Control at Concerts”, The Noise Council, 1995; and "Noise Affected Premises" shall be taken to be any residential premises, the occupants of which consider that the specified noise limits should apply at their premises.
2.15 Noise propagation tests (sound checks) shall not be undertaken after 22:00hrs hours or before 10:00hrs. The noise limits specified above shall be adhered to during any noise or sound checks.
2.16 The licence holders shall ensure that the promoter, sound system supplier and all sound engineers are informed of the sound control limits prior to the commencement of any licensed musical entertainment and that any instructions from either the licence holders or the Licensing Authority are implemented.
2.17 The licence holders or a nominated person authorised to act in the name of the licence holders shall be on site for the duration of the playing of licensed musical entertainment and shall be available to control all music sound levels.
2.18 During operating hours, the licence holders or nominated representative shall be available to receive and respond to any nuisance-related complaints. A contact telephone number shall be provided to the Licensing Authority for that purpose prior to the day of the event.
2.19 Clearly legible and suitable notices shall be displayed and maintained at the event exits, requesting customers to respect the needs of local residents and to leave the premises and area quietly. Sufficient numbers of staff shall be available at the main event exits, to ensure that customers disperse quietly.
2.20 The licence holders or their nominated representative shall make available to the Licensing Authority data relating to the noise levels being produced from the Music Stage, if so required.
2.21 The licence holders shall put in place reasonable procedures for minimising disturbance to residents arising from noise emanating from the campsites. This will include the presence of 24-hour stewarding and security for the duration of the event.
2.22 The Music Noise Level or sound configuration of amplified music shall be turned down or adjusted at the direct request (either in person or over the telephone) of an authorised officer of the Licensing Authority providing that the noise levels exceed the limits specified above.
2.23 The Event Safety Advisor shall monitor sound level readings, by use of a noise meter, throughout the duration of the event.
2.24 Any lighting used on site shall be positioned/directed so that it does not cause any public nuisance.
2.25 No children shall be permitted on the licensed site unless accompanied by a responsible adult.
2.26 There shall be no adult entertainment or services, activities, other entertainment or matters ancillary to the use of the premises that may give rise to concern in respect of children.
2.27 Suitable and sufficient measures shall be implemented to reunite lost children with their parent or guardian as detailed within the EMP. The lost children point shall be clearly signed as well as identified on site plan/maps displayed around the site and contained within the event programme.
2.28 Staff involved with any relevant children’s activities, where a parent or guardian may not be present, shall be suitably and sufficiently vetted with information relating to any checks retained on file within the event management documentation. Note: Any documentation held in this regard should be in accordance with any relevant legislation or guidance in relation to protection of personal/protected information.
ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY
Not applicable.