ANNEX 1 - MANDATORY CONDITIONS
The following conditions in Annex 1 are mandatory under the provisions of the Licensing Act 2003:
1.1 Alcohol shall not be sold or supplied:
(a) At any time when there is no designated premises supervisor in respect of the
premises licence, or
(b) At any time when the designated premises supervisor does not hold a personal licence or his/her personal licence is suspended
1.2 Every sale or supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
1.3 Where one or more individuals are being used at the licensed premises to carry out a security activity, each such individual must be licensed by the Security Industry Authority (unless where the individual is exempt from obtaining an SIA registration under the Private Security Industry Act 2001).
1.4 The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to -
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
1.5 The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
1.6 (a) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(b) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(c) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request,
before being served alcohol, identification bearing their photograph, date of birth and
either -
(i) a holographic mark, or
(ii) an ultraviolet feature.
1.7 The responsible person must ensure that -
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is
available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of
alcohol to be sold, the customer is made aware that these measures are available.
1.8 The relevant person (the holder of the premises licence, the designated premises supervisor (if any) in respect of such a licence, the personal licence holder who makes or authorises a supply of alcohol under such a licence, or any member or officer of a club present on the premises in a capacity which enables the member or officer to prevent the supply in question) shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
For the purposes of this condition “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979, “permitted price” is the price found by applying the formula -
P = D + (D x V)
where - (i) P is the permitted price, (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
[“value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994]
ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The following conditions in Annex 2 are conditions consistent with the operating schedule submitted by the applicant within the application:
2.1 The maximum number of persons permitted onto the licensed site at any one time (to include staff, volunteers and performers) shall not exceed 9,999.
2.2 The licence holder shall create and implement an Event Management Plan (EMP) to promote the licensing objectives. A final version of the EMP shall be sent by the licence holder to all responsible authorities no later than 14 (fourteen) days prior to the first day of the event. Any proposed revisions to the EMP shall be agreed in writing with the relevant responsible authority before the master EMP is updated. A copy of the EMP and any linked documentation shall be kept at the Event Control and the content shall include:
(a) Site plan with grid overlay to assist in the event of an emergency
(b) Event traffic plan
(c) Signage plan
(d) Site rules
(e) Event pass system
(f) Event management organisational structure
(g) Event schedule
(h) Radio allocation
(i) Letter to local residents
(j) Medical risk assessments
(k) Public directions to the site
(l) Risk assessment methodology
(m) Steward contact details
(n) Security cover
(o) Noise control plan
(p) Roles and responsibilities
2.3 Access to the event shall be by ticket only, either purchased in advance or paid for on the gate.
2.4 Security staff shall be provided to monitor and control the site as detailed in the EMP.
2.5 Random searches of attendees shall be conducted during the event.
2.6 No roaming sales of alcohol shall take place at the event.
2.7 Suitable and sufficient measures shall be implemented to prevent persons bringing excessive quantities of alcohol onto the site.
2.8 Procedures for safeguarding the public (including performers) shall be implemented as detailed within the EMP, and with reference to separate appropriate Health and Safety legislation and guidance.
2.9 No glass shall be permitted to be brought onto the site. Searches shall take place on the gate and on a random basis over the course of the licensed event. All beverages sold from the beer tent shall be dispensed into plastic cups. Guests shall not be permitted to bring alcohol into the licensed bar area.
2.10 Numbered wristbands shall be worn by all persons on site and the numbers issued shall be counted, recorded and monitored throughout the duration of the event. Clickers shall also be used on the entry and exit gates to monitor capacity on site.
2.11 Suitable and sufficient levels of first aid medical provision shall be maintained on site for the duration of the event, in accordance with the medical risk assessment provided as part of the EMP.
2.12 An emergency access and egress (red route) shall be maintained via Pannington Hall Lane as detailed within the EMP.
2.13 All vehicle tracks/lanes inside the perimeter of the licensed site shall be no less than 5 (five) metres in width to allow access and egress for emergency vehicles anywhere on site in the event of an emergency.
2.14 The premises licence holder shall ensure that the following noise limits are detailed within the EMP and observed accordingly. A noise meter shall be used to ensure that at agreed monitoring points, noise levels do not exceed:
(a) Between 10:00-23:30 hours the Music Noise Level shall not exceed 53db(A)
(LAeq 15mins) as measured at 1m from the façade of any Noise Affected Premises.
(b) Between 10:00-23:30 hours the Maximum Sound Pressure Level (LMax) shall not
exceed 70dB in either the 63Hz or 125Hz octave frequency bands as measured at 1m from
the façade of any Noise Affected Premises.
(c) The Music Noise Level at the front of house consoles shall in any case not exceed 95dB (LAeq 15 mins) and the Maximum Sound Pressure Level (LMax) at any point in an audience shall not exceed 140dB.
Any complaint by a member of the public shall be directed to the Event Controller. The contact phone number for the Event Controller shall be 07904 187603.
The term “Music Noise Level” shall be as defined in the “Code of Practice on Environmental Noise Control at Concerts”, The Noise Council, 1995; and "Noise Affected Premises" shall be taken to be any residential premises, the occupants of which consider that the specified noise limits should apply at their premises.
2.15 Noise propagation tests (sound checks) shall not be undertaken after 22:00hrs hours or before 10:00hrs. The noise limits specified above shall be adhered to during any noise or sound checks.
2.16 The licence holders shall ensure that the promoter, sound system supplier and all sound engineers are informed of the sound control limits prior to the commencement of any licensed musical entertainment and that any instructions from either the licence holders or the Licensing Authority are implemented.
2.17 The licence holders or a nominated person authorised to act in the name of the licence holders shall be on site for the duration of the playing of licensed musical entertainment and shall be available to control all music sound levels.
2.18 During operating hours, the licence holders or nominated representative shall be available to receive and respond to any nuisance-related complaints. A contact telephone number shall be provided to the Licensing Authority for that purpose prior to the day of the event.
2.19 Clearly legible and suitable notices shall be displayed and maintained at the event exits, requesting customers to respect the needs of local residents and to leave the premises and area quietly. Sufficient numbers of staff shall be available at the main event exits, to ensure that customers disperse quietly.
2.20 The licence holders or their nominated representative shall make available to the Licensing Authority data relating to the noise levels being produced from the Music Stage, if so required.
2.21 The licence holders shall put in place reasonable procedures for minimising disturbance to residents arising from noise emanating from the campsites. This will include the presence of 24-hour stewarding and security for the duration of the event.
2.22 The Music Noise Level or sound configuration of amplified music shall be turned down or adjusted at the direct request (either in person or over the telephone) of an authorised officer of the Licensing Authority providing that the noise levels exceed the limits specified above.
2.23 The Event Safety Advisor shall monitor sound level readings, by use of a noise meter, throughout the duration of the event.
2.24 Any lighting used on site shall be positioned/directed so that it does not cause any public nuisance.
2.25 No children shall be permitted on the licensed site unless accompanied by a responsible adult.
2.26 There shall be no adult entertainment or services, activities, other entertainment or matters ancillary to the use of the premises that may give rise to concern in respect of children.
2.27 Suitable and sufficient measures shall be implemented to reunite lost children with their parent or guardian as detailed within the EMP. The lost children point shall be clearly signed as well as identified on site plan/maps displayed around the site and contained within the event programme.
2.28 Staff involved with any relevant children’s activities, where a parent or guardian may not be present, shall be suitably and sufficiently vetted with information relating to any checks retained on file within the event management documentation. Note: Any documentation held in this regard should be in accordance with any relevant legislation or guidance in relation to protection of personal/protected information.
ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY
Not applicable.
ANNEX 4 - PLANS
As attached. See also ‘Event Safety Management Plan’ schematics.