Mid Suffolk District CouncilLicensing Authority

Onehouse, Harleston & Shelland Community Centre

Forest Road, Onehouse, STOWMARKET, Suffolk, IP14 3EW

Completed application 026908 which is a Suspension Lifted for Premises Licence from 24/11/2005 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• a performance of a play
• an exhibition of a film
• an indoor sporting event
• a performance of live music
• any playing of recorded music
• a performance of dance
• entertainment of a similar description to that falling within a performance of live music, any playing of recorded music or a performance of dance
• the supply of alcohol

Additional Conditions

• Annex 1- Mandatory Conditions

   

  1.              Alcohol shall not be sold or supplied:

   

  (a)               At any time when there is no designated premises supervisor (DPS) in respect of the               premises licence, or

   

  (b)              At any time when the designated premises supervisor (DPS) does not hold a personal licence or his/her personal licence is suspended.

   

  2.              Every sale or supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

     1.              The admission of children to the exhibition of any film shall be restricted in accordance with the film classification awarded by the British Board of Film Classification (BBFC), or any successor person or persons designated as the authority under section 4 of the Video Recordings Act 1984.

   

   

  1.              The responsible person shall take all reasonable steps to ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

   

  In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises in a manner which carries a significant risk of leading or contributing to crime and disorder, prejudice to public safety, public nuisance, or harm to children -

   

  (a) games or other activities which require or encourage, or are designed to require or  encourage, individuals to -

  (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or

  supplied on the premises before the cessation of the period in which the responsible

  person is authorised to sell or supply alcohol), or

  (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

   

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or

  discounted fee to the public or to a group defined by a particular characteristic (other than

  any promotion or discount available to an individual in respect of alcohol for

  consumption at a table meal, as defined in section 159 of the Act);

   

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or

  reward the purchase and consumption of alcohol over a period of 24 hours or less;

   

  (d) provision of free or discounted alcohol in relation to the viewing on the premises of a

  sporting event, where that provision is dependent on -

  (i) the outcome of a race, competition or other event or process, or

  (ii) the likelihood of anything occurring or not occurring;

   

  (e) selling or supplying alcohol in association with promotional posters or flyers on, or in the

  vicinity of, the premises which can reasonably be considered to condone, encourage or

  glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable

  manner.

   

  2.              The responsible person shall ensure that no alcohol is dispensed directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of a disability).

   

  3.              The responsible person shall ensure that free tap water is provided on request to customers where it is reasonably available.

   

  4.              (a) The premises licence holder or club premises certificate holder shall ensure that an age verification policy applies to the premises in relation to the sale or supply of alcohol.

   

  (b) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and a holographic mark.

   

  5.              The responsible person shall ensure that -

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -

  (i) beer or cider: ½ pint;

  (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

  (iii) still wine in a glass: 125 ml; and

  (b) customers are made aware of the availability of these measures.

   

  6.              The relevant person (the holder of the premises licence, the designated premises supervisor (if any) in respect of such a licence, the personal licence holder who makes or authorises a supply of alcohol under such a licence, or any member or officer of a club present on the premises in a capacity which enables the member or officer to prevent the supply in question) shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  For the purposes of this condition “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979, “permitted price” is the price found by applying the formula -

   

                P = D + (D x V)

   

  where - (i) P is the permitted price, (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and (iii)

  V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

  [“value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994]

   

  Annex 2 - Conditions consistent with the operating schedule

   

  The Prevention of crime and disorder

   

  I will use or employ door supervisors at all times when a licensable activity is being carried out and I consider them necessary to:

  Prevent the admission and ensure the departure from the premises of drunk and disorderly persons, without causing further disorder;

  Keep out excluded individuals (subject to court or pub watch bans)

  Search and exclude persons suspected of carrying illegal drugs or offensive weapons; or

  Maintain an orderly queue outside the venue.

  Where glass bottles are used, they will be retained or disposed of on the premises.

  No customers will be admitted, or permitted to leave when carrying open or sealed bottles or glasses

  I will ensure that the consumption of alcohol is restricted to the areas identified on the plan attached to the operating schedule.

  I will ensure that the maximum occupancy of the licensed premises is restricted at any one time to 150.

  I will provide Door Supervisors to ensure that the capacity limit is enforced.

  I will ensure that any person selling or supplying alcoholic drink under the authority of a personal licence holder asks for a photo ID proof of age where they have reason to suspect

  that the individual may be under 18 years of age.

  I will adopt and comply with the British Beer and Pub Associations Guidelines on On-Trade promotions

  I will implement a policy agreed by the Police and local authority (for more information on this you can refer to the “Safer Clubbing Guide”)

  I shall ensure that public information notices about crime and disorder issues are displayed at the requested of the Council or the Suffolk Constabulary.

  (e.g. Customer Code of Conduct)

  I will display any restrictions on the admittance of individuals according to age (e.g. Children) on or immediately outside the premises.

  I will display any conditions of entry to the premises in the vicinity of any entrance to the premises.

  I shall participate in the local pub watch/night safe scheme operating in the Borough/District

  I will ensure that lighting is provided outside the premises (and in my private car park) during the hours of darkness when any licensable activity takes place on the premises.

  All hall hirers are responsible for the removal of their refuse.

   

  Public safety

   

  I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.

  I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed.

  I will make sure that all exit doors are easily openable and do not require the use of a key, card, code or similar means

  I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept.

  I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).

  I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.

  Safety checks are carried out before the admission of the public or club members and guests; and details of such checks are kept in a Logbook.

  I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration.

  The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book.

  I will notify the local Fire Control Centre as soon as possible if the water supply to any hydrant, hose reel, sprinkler, drencher or other fire extinguishing installation is cut off or restricted.

  Access for emergency vehicles is kept clear and free from obstruction

  I in the event of an emergency, and that patrons are made aware of these arrangements; will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation

  I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises

  I will make sure that at least 1 trained first aider(s) will be on duty when the public are present

  In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;

  I will not alter Emergency lighting without prior notification to the Licensing Authority

  I will make sure that Emergency lighting batteries are fully charged before admission of the public;

  Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour;

  I will make sure that Fire safety signs are adequately illuminated;

  I will not provide temporary electrical wiring and distribution systems without

  [Notification to the licensing authority at least ten days before commencement of the work] or

  [Prior inspection by a suitably qualified electrician];

  Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work).

  I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909.

  I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.

  I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request:

  Building Electrical Installation

  Emergency Lighting System

  Fire Warning System

  Gas boiler, calorifier or appliance

  Portable fire fighting equipment

  Temporary Electrical Installation

  I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.

  I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence.

  (N.B This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works)

  I will make sure that the use of special effects or mechanical installation is arranged and stored so as to minimise any risk to the safety of the audience, performers and staff;

  I will give prior notification to the Licensing and/or Fire Authority when I intend to use any of the following special effects:

  Dry ice machines and cryogenic fog;

  Smoke machines and fog generators;

  Foam cannon/snow machine;

  Pyrotechnics, including fireworks;

  Real flame;

  Firearms;

  Motor vehicles;

  Strobe lighting;

  Explosives and highly flammable substances;

  Lasers; (see HSE Guide The Radiation Safety of lasers for display purposes [HS(G)95] and BS EN 60825;Safety of laser products)

  I will make free drinking water available at all times the premises is open to the public;

  I will provide a “hot line” to a local taxi firm

  I will provide sufficient seating to accommodate (enter proportion here) of the maximum capacity of the premises.

  I will make sure that staff on the premises monitor and record the number of patrons within the premises.

  (NB: this condition would not be relevant where there is no maximum capacity).

  The number of attendants on each floor in a closely seated auditorium will be as set out below:

  Members of the audience present on a floor 1-100

  Minimum number of attendants required to be present on that floor One

  I will make sure that attendants are not engaged in any duties that would hinder the prompt discharge of their duties in the event of an emergency or entail their absence from the auditorium where they are on duty;

  I will make sure that attendants will be readily identifiable to the audience;

  I will not use the premises for a closely seated audience except in accordance with seating plans. A copy of the plan will be displayed at the premises;

  I will make sure that no article is attached to the back of any seats, which reduce the clear width of seat ways or cause a tripping hazard or obstruction;

  I will keep a copy of any certificate relating to the design, construction and loading of any temporary seating available so that it can be shown to any authorised person on request

  I will make sure that sitting on floors is not permitted except where authorised in the premises licence;

  I will make sure that waiting or standing is not permitted except in areas designated in the premises licence;

  I will make sure that in no circumstances is anyone permitted to:-

  (i) Sit in any gangway;

  (ii) Stand or sit in front of an exit; or

  I shall make sure that all scenery is maintained fire retardant

  I will make sure that any curtains provided between the stage and the auditorium are heavyweight and of non-combustible material or inherently or durable treated flame-retardant fabric.

  (N.b: for a stage with a proscenium arch, which is not equipped with a safety curtain)

  All ceilings in those parts of the premises to which the audience are admitted should be inspected by a suitable qualified person who will decide when a further inspection would be necessary and a certificate concerning the condition of the ceiling forwarded to the licensing authority.

  The following number of attendants will be present during film exhibitions

  Number of members of the

  audience present on the premises 1-150

  Minimum number of attendants

  required to be on duty Two

  I will make sure that no flammable films are allowed on the premises without prior notification to the fire and/or licensing authority;

  I will make sure that the level of lighting in the auditorium is as great as possible, consistent with the effective presentation of the film. This will normally be in compliance with BS CP 1007 (Maintained Lighting for Cinemas);

  I will make sure that where tables and chairs are provided, clear gangways to exits are maintained;

   

  The Prevention of public nuisance

   

  I will make sure that Noise or vibration is not noticeable at the façade of any noise sensitive premises;

  I will make sure that doors and windows are kept closed (except for ingress and egress) to reduce noise nuisance from the premises;

  I will display prominent, clear and legible notices at all exits requesting patrons to respect the needs of local residents and to leave the premises and the area quietly;

  I will make sure that during the final hour of opening the music is discernibly quieter;

  I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels I will ensure that any ventilation system has suitable sound attenuation.

  I will nominate a person to be responsible for monitoring noise levels and instruct that person to implement changes in noise levels in accordance with any request by an authorised officer of the Council immediately and ensure that volume is maintained at the reduced level.

  (Note: this may be more relevant at an outdoor event)

  I will ensure that no amplified sound (including public announcements) in connection with the event continues beyond the permitted hours of the entertainment.

  (Note: this may be more relevant at an outdoor event) is complied with.

  I will ensure that flashing or particularly bright lights on or outside the licensed premises do not cause a nuisance to nearby properties, whilst balancing the need for lighting in the interests of prevention of crime and disorder.

  I will provide adequate and suitable (lidded) receptacles to receive and store refuse from the premises/site.

  I will make sure that receptacles for refuse storage are maintained in a clean condition.

  I will make sure litter is regularly cleared form the vicinity of the premises.

  I will provide for the removal, within 24 hours of the finish of the event, of:

  All refuse (including litter picking across the site).

  Off site litter within one mile of the site along access and egress routes to the event

  (Note: this is in respect of outdoor events only)

  All hirers are responsible for the removal of their own rubbish

   

  The Protection of children from harm

   

  I will comply with Retailer Alert Bulletins issued by Portman Group

  Note: This condition may be appropriate for licensed premises selling alcohol products in a manner that may appeal to or attract minors.

  A crime prevention policy agreed by the police and local authority will be in place;

  I will implement a proof of age policy agreed by the police and local authority;

  Note: Proof of age cards are dealt with in the pool of conditions relating to the crime and disorder objective. However, it may be appropriate to consider the production of proof of age cards to ensure that appropriate checks can be made where the presence of children is restricted by age at certain time

  I will not permit children under the age of 18 to access the premises

  Note: the above condition may be appropriate where the premises are used for gambling or any activity or entertainment (whether regulated entertainment or not) of a clearly adult or sexual nature. Applicants wishing to allow access for children to premises where these associations may be relevant should address in their operating plan their reasons and explain the steps that they intend to take to protect children from harm

  I will require that children under the age of 12 be accompanied by adults after 11pm in the evening.

  Note: The above condition may be appropriate for any premises NOT serving alcohol for consumption on the premises, but where the public is allowed on the premises after 11pm in the evening. Applicants wishing to allow access to premises to unaccompanied children under the age of 12 after 11pm should address in their operating plan their reasons and explain the steps that they intend to take to protect children from harm.

  Types of event or activity where no age restrictions will be necessary, such as family entertainment or non-alcoholic events for young age groups, such as under 18s dances.

  I will make sure that the backstage facilities are large enough to accommodate safely the number of children taking part in any performance;

  I will make sure that all chaperones and production crew on the show receive instruction on the fire procedures prior to the arrival of the children;

  I will make sure that special effects, including smoke, dry ice, rapid pulsating or flashing lights, are not used in performances involving children;

  I will make sure that children performing in productions are kept under adult supervision at all times including transfer from stage to dressing room and anywhere else on the premises;

  I will make sure that children are accounted for at all times in case of an evacuation or emergency: Note: The above considerations may be appropriate when a cast includes large numbers of children, in addition to the requirements in the Children (Performances) Regulations 1968.