Annex 1 - Mandatory conditions General condition: |
(1) The admission of children to the exhibition of any film is to be restricted in accordance with this section. (2) Where the film classification body is specified in the licence, unless subsection (3) (b) applies, admission of children must be restricted in accordance with any recommendation made by that body. (3) Where- (a) the film classification body is not specified in the licence, or (b) the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question, Admission of children must be restricted in accordance with any recommendation made by that licensing authority. (4) In this section- "children" means persons aged under 18; and "film classification body" means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c. 39) (authority to determine suitability of video works for classification). |
Annex 2 - Conditions consistent with the operating schedule
General
It will be appreciated that this application is made on behalf of the Parish Council, being representatives of the community. Use of the hall is closely prescribed in its booking terms and they are carefully monitored and enforced.
The prevention of crime and disorder
The hall is primarily used by village organisations and local residents. It is only available to responsible adults who are required to guarantee the conduct of their members or guests.
I will ensure that the maximum occupancy of the licensed premises is restricted at any one time to:…100
I shall ensure that public information notices about crime and disorder issues are displayed at the request of the Council or the Suffolk Constabulary.
(e.g. Customer Code of Conduct)
I will be responsible for the disposal of waste on the frontage of the premises and make provision for the emptying of litter bins in the vicinity of the premise
I will ensure that lighting is provided outside the premises during the hours of darkness when any licensable activity takes place on the premises.
No money is kept on the premises, use of electricity is unmetered to hall users, costs paid by hall management.
Public safety
We take all reasonable precautions to ensure the safety of hall users. We comply with any advice given by a responsible authority. Fire safety equipment and electrical equipment is properly inspected and maintained annually and regularly tested.
I will make sure that escape routes and exits, including external exits, are maintained to ensure that they are not obstructed, in good order with non-slippery and even surfaces, free of trip hazards and clearly identified.
I will make sure that where chairs and tables are provided, internal gangways are kept unobstructed.
I will make sure that all exit doors are easily openable and do not require the use of a key, card, code or similar means
I will make sure that doors at such exits are regularly checked to ensure that they function satisfactorily and a record of the check is kept.
I will make sure that all fire doors are maintained effectively self-closing and not held open other than by approved devices (for example, electromagnetic releases operated by smoke detectors).
I will make sure that the edges of the treads of steps and stairways are maintained so as to be conspicuous.
I will make sure that Hangings, curtains and temporary decorations are maintained in a flame-retardant condition.
I will make sure that Hangings, curtains and temporary decorations are arranged so as not to obstruct exits, fire safety signs or fire-fighting equipment.
I will make sure that Temporary decorations are not used without prior notification to the licensing authority/fire authority.
I will make sure that notices detailing the action to be taken in the event of fire or other emergencies, including how the fire brigade should be summoned, are prominently displayed and protected from damage and deterioration
The fire brigade will be called at once to any outbreak of fire, however slight, and the details recorded in a Fire Log-book.
Access for emergency vehicles is kept clear and free from obstruction
I in the event of an emergency and that patrons are made aware of these arrangements; will make sure that when disabled people are present, adequate arrangements exist to enable their safe evacuation
I will make sure that adequate and appropriate supply of first aid equipment and materials is available on the premises
In the absence of adequate daylight, I will make sure that the lighting in any area accessible to the public is fully operational;
I will not alter Emergency lighting without prior notification to the Licensing Authority
I will make sure that Emergency lighting batteries are fully charged before admission of the public;
In the event of failure of normal lighting, where the emergency lighting battery has a capacity of one hour, I will make sure that evacuation of the premises is possible within 20 minutes;
Where the emergency lighting battery has a capacity of three hours, I will make sure that evacuation of the premises is possible within one hour;
I will make sure that Fire safety signs are adequately illuminated;
I will not provide temporary electrical wiring and distribution systems without
[notification to the licensing authority at least ten days before commencement of the work] or
[prior inspection by a suitably qualified electrician]; (delete as applicable)
Note: It may not be possible to give ten days notice where performers are supported by external technical teams (for example where temporary electrical installations are made in theatres for television show performances). In such cases the key requirement is that competent persons undertake the work).
I will make sure that any temporary electrical wiring and distribution systems comply with the recommendations of BS 7671 or where applicable BS 7909.
I will make sure that where temporary electrical wiring and distribution systems have not been installed by a competent person, they are inspected and certified by a competent person before they are put to use.
I will make sure that the following systems are maintained and inspected by suitably qualified professional persons in accordance with any British Standards and at intervals recommended in national guidance, and will keep the records of such inspections available for inspection by authorised officers on request:
Building Electrical Installation
Emergency Lighting System
Fire Warning System
Portable fire fighting equipment
Temporary Electrical Installation
I will make sure that I have valid public liability insurance in force and that a copy of the schedule is available for inspection by an authorised officer on request.
I will not alter the premises in such a way as to make it impossible to comply with an existing licence condition, without first seeking a variation of the premises licence.
(N.B This will enable you to propose the amendment of any conditions that you would not be able to comply with upon completion of works)
I will make sure that the use of special effects or mechanical installation is arranged and stored so as to minimise any risk to the safety of the audience, performers and staff;
I will make free drinking water available times the premises is open to the public; at all
I will provide a chill out which is cooler and quieter than the dancing areas;
I will provide sufficient seating to accommodate (100%…) of the maximum capacity of the premises.
I will not use the premises for a closely seated audience except in accordance with seating plans. A copy of the plan will be displayed at the premises;
I will make sure that no article is attached to the back of any seats which reduce the clear width of seat ways or cause a tripping hazard or obstruction;
I shall make sure that all scenery is maintained fire retardant
I will make sure that any curtains provided between the stage and the auditorium are heavyweight and of non-combustible material or inherently or durable treated flame-retardant fabric.
(N.b: for a stage with a proscenium arch which is not equipped with a safety curtain)I
All ceilings in those parts of the premises to which the audience are admitted should be inspected by a suitable qualified person who will decide when a further inspection would be necessary and a certificate concerning the condition of the ceiling forwarded to the licensing authority.
I will make sure that the level of lighting in the auditorium is as great as possible, consistent with the effective presentation of the film. This will normally be in compliance with BS CP 1007 (Maintained Lighting for Cinemas);
I will not use portable heating appliances on the premises;
I will not use any appliances utilising cylinders or containers of gas on the premises;
I will not use any paraffin or other mineral oil in any lamp, stove or other appliance except for cooking purposes;
The prevention of public nuisance
We will not tolerate public nuisance from users. The booking conditions make clear the standards of conduct required of hirers and their members and/or guests. The hall is a well built brick building and for the most part contains noise well.
I will make sure that Noise or vibration is not noticeable at the façade of any noise sensitive premises;
I will make sure that doors and windows are kept closed (except for ingress and egress) to reduce noise nuisance from the premises;
I will display prominent, clear and legible notices at all exits requesting patrons to respect the needs of local residents and to leave the premises and the area quietly;
I will make sure that the placing of bottles into receptacles outside the premises takes place at times that will minimise disturbance to nearby properties;
I will not permit the playing of live or recorded music in garden areas of the premises at all
I will make sure that any request by an authorised officer of the Council in relation to reducing noise levels is complied with.
I will ensure that no amplified sound (including public announcements) in connection with the event continues beyond the permitted hours of the entertainment.
(Note: this may be more relevant at an outdoor event) is complied with.
I will ensure that offensive smells from the licensed premises are not permitted so as to cause a nuisance to nearby properties and the premises are properly vented.
Ensure that receptacles for waste are emptied regularly to minimise nuisance smells.
I will ensure that flashing or particularly bright lights on or outside the licensed premises do not cause a nuisance to nearby properties, whilst balancing the need for lighting in the interests of prevention of crime and disorder.
I will provide adequate and suitable (lidded) receptacles to retrieve and store refuse from the premises/site.
I will make sure that receptacles for refuse storage are maintained in a clean condition.
I will make sure litter is regularly cleared form the vicinity of the premises.
The protection of children form harm
Children are only allowed to use the hall under the supervision of a responsible adult, e.g. cubs/beavers, toddler group. The latter is also subject to ofsted regulation as already indicated only family entertainment is permitted in the hall.