ANNEX 1 - MANDATORY CONDITIONS
The following conditions in Annex 1 are mandatory under the provisions of the Licensing Act 2003:
1.1 No supply of alcohol may be made under the premises licence:
(a) At any time when there is no designated premises supervisor in respect of the premises licence; or
(b) At any time when the designated premises supervisor does not hold a personal licence or his/her personal licence is suspended.
1.2 Every sale or supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
1.3 1.3 (a) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(b) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(c) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either -
(i) a holographic mark, or
(ii) an ultraviolet feature.
1.4 The relevant person (the holder of the premises licence, the designated premises supervisor (if any) in respect of such a licence, the personal licence holder who makes or authorises a supply of alcohol under such a licence, or any member or officer of a club present on the premises in a capacity which enables the member or officer to prevent the supply in question) shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
For the purposes of this condition “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979, “permitted price” is the price found by applying the formula -
P = D + (D x V)
where - (i) P is the permitted price; (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol; and (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol; [“value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994]
1.5 The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
1.6 The responsible person must ensure that -
(a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -
(i) beer or cider: 1/2 pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.
1.7 The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to -
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
1.8 Where a premises licence includes a condition that at specified times one or more individuals must be at the premises to carry out a security activity, the licence must include a condition that each such individual must
(a) be authorised to carry out that activity by a licence granted under the Private Security Industry Act 2001; or
(b) be entitled to carry out that activity by virtue of section 4 of that Act.
ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The following conditions in Annex 2 are conditions consistent with the operating schedule submitted by the applicant within the application:
2.1 2.1 The premises licence is time-limited to take effect on not more than 3 (three) consecutive days per calendar annum in June from the following dates:
8th, 9th, 10th June 2018
7th, 8th, 9th June 2019
12th, 13th, 14th June 2020
11th, 12th, 13th June 2021
10th, 11th, 12th June 2022
2.2 2.2 The licence holder shall create and implement an Event Management Plan (EMP) to promote the licensing objectives. A final version of the EMP shall be sent by the licence holder to all responsible authorities no later than 14 (fourteen) days prior to the first day of the event. Any proposed revisions to the EMP shall be agreed in writing with the relevant responsible authority before the master EMP is updated. A copy of the EMP and any linked documentation shall be kept at the Event Control and the content shall include:
a) Site Plan with grid overlay to assist in event of emergency
b) Event traffic plan
c) Signage plan
d) Site Rules
e) Event Pass system
f) Event management organisational structure
g) Event Schedule
h) Radio allocation
i) Letter to local residents
j) Medical risk assessments
k) Public directions to site
l) Risk assessment methodology
m) Committee contact details
n) Security cover
o) Noise control plan
p) Roles & responsibilities
2.3 Access to the event is by ticket only either bought in advance or paid for on the gate.
2.4 Security staff shall be provided to monitor and control the site as detailed in the EMP.
2.5 Random searches of attendees shall be conducted during the event.
2.6 No roaming sales of alcohol will take place at the event.
2.7 Suitable and sufficient measures shall be implemented to prevent persons bringing excessive quantities of alcohol onto the site.
2.8 Procedures for safeguarding the public (including performers) shall be implemented as detailed within the EMP, and with reference to separate appropriate Health and Safety legislation and guidance.
2.9 No glass shall be permitted to be brought onto the site. Searches shall take place on the gate and on a random basis over the course of the licensed event. All beverages sold from the beer tent shall be dispensed into plastic cups. Guests shall not be permitted to bring alcohol into the licensed bar area.
2.10 The maximum number of persons permitted onto the licensed site at any one time (to include staff, volunteers and performers) shall not exceed 9,999.
2.11 Numbered wristbands shall be worn by all persons on site and the numbers issued shall be counted, recorded and monitored throughout the duration of the event.
2.12 Suitable and sufficient levels of first aid medical provision shall be maintained on site for the duration of the event, in accordance with the medical risk assessment provided as part of the EMP.
2.13 An Emergency access and egress from the site (RED ROUTE) shall be maintained via The main entrance to Haughley park as detailed in the EMP.
2.14 All vehicle tracks/lanes inside the perimeter of the licensed site shall be no less than 5 (five) metres in width to allow access and egress for emergency vehicles anywhere on site in the event of an emergency.
2.15 The noise control limits are detailed in the EMP Appendix O. Noise levels from licensable activities will not exceed the following;
a) Between 10:00-23:30 hours the Music Noise Level shall not exceed 53db(A) (LAeq 15mins) as measured at 1m from the façade of any Noise Affected Premises. Readings taken from the main entrance to Haughley Park & exit onto Warren Lane.
b) Between 10:00-23:30 hours the Maximum Sound Pressure Level (LMax) shall not exceed 70dB in either the 63Hz or 125Hz octave frequency bands as measured at 1m from the façade of any Noise Affected Premises. Readings taken from the main entrance to Haughley Park & exit onto Warren Lane.
c) The Music Noise Level at the front of house consoles shall in any case not exceed 95dB (LAeq 15 mins) and the Maximum Sound Pressure Level (LMax) at any point in an audience shall not exceed 140dB. Readings taken from the pa control console at the back of the music tent.
d) Between 10:00-23:30 hours the Music Noise Level shall not exceed 53db(A) (LAeq 15mins) as measured at 1m from the façade of any Noise Affected Premises. Readings taken from the main road closest to source of music and exit from Tot Hill onto the road leading to Warren Farm.
e) Between 10:00-23:30 hours the Music Noise Level shall not exceed 53db(A) (LAeq 15mins) as measured at 1m from the façade of any Noise Affected Premises. Readings taken from the main road closest to source of music and exit from Tot Hill onto the road leading to Warren Farm.
2.16 The Health & Safety advisor will be monitoring the sound level readings throughout the event using a noise meter.
2.17 Event controller will be contactable by phone on 07904 187603 in case of any complaints made by any member of the public.
2.18 Any lighting on site will be directed so it is not a nuisance to the public.
2.19 No children shall be permitted on the licensed site unless accompanied by a responsible adult.
2.20 There shall be no adult entertainment or services, activities, other entertainment or matters ancillary to the use of the premises that may give rise to concern in respect of children.
2.21 Suitable and sufficient measures shall be implemented to reunite lost children with their parent or guardian as detailed within the EMP. The Welfare Tent/ lost children point shall be clearly signed as well as identified on site plan/maps displayed around the site and contained within the event programme.
2.22 Staff involved with any relevant children’s activities, where a parent or guardian may not be present, shall be suitably and sufficiently vetted with information relating to any checks retained on file within the event management documentation. Note: Any documentation held in this regard should be in accordance with any relevant legislation or guidance in relation to protection of personal/protected information.
ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY
Not Applicable