ANNEX 1 - MANDATORY CONDITIONS
The following conditions in Annex 1 are mandatory under the provisions of the Licensing Act 2003:
General condition: |
(1) The admission of children to the exhibition of any film is to be restricted in accordance with this section. (2) Where the film classification body is specified in the licence, unless subsection (3) (b) applies, admission of children must be restricted in accordance with any recommendation made by that body. (3) Where: (a) the film classification body is not specified in the licence, or (b) the relevant licensing authority has notified the holder of the licence that this subsection applies to the film in question, admission of children must be restricted in accordance with any recommendation made by that licensing authority. (4) In this section: "children" means persons aged under 18; and "film classification body" means the person or persons designated as the authority under section 4 of the Video Recordings Act 1984 (c. 39) (authority to determine suitability of video works for classification). |
General condition: |
The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available. |
General condition: |
(a) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol. (b) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy. The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either - a holographic mark, or an ultraviolet feature. |
General condition: |
The responsible person must ensure that - where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures - beer or cider: 1/2 pint; gin, rum, vodka or whisky: 25 ml or 35 ml; and still wine in a glass: 125 ml; these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available. |
General condition: |
The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises. In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises - games or other activities which require or encourage, or are designed to require or encourage, individuals to - drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or drink as much alcohol as possible (whether within a time limit or otherwise); provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective; provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective; selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner; dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability). |
General condition: |
The relevant person (the holder of the premises licence, the designated premises supervisor (if any) in respect of such a licence, the personal licence holder who makes or authorises a supply of alcohol under such a licence, or any member or officer of a club present on the premises in a capacity which enables the member or officer to prevent the supply in question) shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price. For the purposes of this condition "duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979, "permitted price" is the price found by applying the formula - P = D + (D x V) where - P is the permitted price, D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and (iii) V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol; [“value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994] |
General condition: |
(1) No supply of alcohol may be made under the premises licence: (a) at a time when there is no designated premises supervisor in respect of the premises licence; or (b) at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended. (2) Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence. |
Annex 2
The premises licence holder, DPS, management and staff will constantly assess any risks to the licensing objectives. They will work in partnership with the authorities and local people alike in this respect. The staff will be properly authorised, equipped, trained and motivated in this task. There will be:
• A written notice of ‘authority’ record for all staff who sell alcohol
• Adequate training for staff and records kept for inspection
• Contact details of the Designated Premises Supervisor available to staff and to the authorities
• The premises will operate as an exclusive country retreat and bona-fide function and event venue, with licensable activity being ancillary to that business model.
• A written record of all booked events shall be maintained at the property and available for inspection by the responsible authorities
The management and staff will take all necessary steps to ensure that the premises remain free from crime and disorder and neither cause or contribute to crime & disorder in the area. This will include:
• Staffing levels maintained appropriately to ensure adequate security.
• High value items stored securely
• Staff being trained on security issues including how to identify and refuse service to customers that are drunk or appear to be drunk.
• A policy of zero-tolerance to drugs at the premises
• The property is be protected by an alarm system
• A CCTV system shall be installed, maintained and operated in accordance with the recommendations of Suffolk Police.
• The CCTV system shall be effective, secure, recordable and under the control of the premises licence holder, with appropriate staff training for the operation of the system and for the prompt retrieval of images which will be made available upon demand by the responsible authorities.
The management and staff will have an effective policy to maintain a safe venue for visitors and staff. Any risk to safety will be assessed before the premises are opened to visitors each day and throughout the hours of operation. The DPS will liaise with the authorities to ensure that all aspects of public safety are adhered to. The policy will include:
• Ensuring that the grounds, entrance and any walkways within the premises are kept free from obstruction
• Appropriate fire fighting equipment being installed and maintained at the premises and staff trained in its use.
• Fire risk assessments being undertaken and acted upon in accordance with current recommendations and requirements.
• Effective lighting will be maintained and operated to ensure the safety of visitors and staff
• Risk assessments for each event will be conducted by the premises licence holder in accordance with current health and safety legislation
The Licence holder, DPS and staff are mindful of the need to reduce the impact of any nuisance caused by the operation of the premises, will constantly assess the risk of public nuisance and take immediate steps to eliminate the problem. The policy will include:
• No light on or from the property shall be provided where that light causes a nuisance to nearby residents
• The site and public areas nearby are kept free from litter associated with the operation of the business
• Satisfactory arrangements will be put in place to supervise an orderly dispersal of visitors when leaving the property to ensure the minimum of noise and disturbance to local residents.
• Notices will be displayed at exits from the property, in a place where they can be easily read, asking visitors to leave the site and the area quietly
• Deliveries to and waste removal from the site are undertaken at a time and in a manner that does not cause disturbance
• Live or recorded music from regulated entertainment shall not be audible at the nearest noise sensitive property, so as to cause a disturbance to local residents
The premises licence holder or his/her representative shall conduct regular assessments of the noise coming from the site on every occasion they are used for regulated entertainment. Appropriate steps shall be taken to reduce the level of noise where it is found to be heard at the facade of the nearest residential property.
A written record shall be made of all assessments in a log book kept for that purpose and shall include the time and date of the checks, the person making them and the results including any remedial action.
At any event occurring outside of the Great Barn, all amplification equipment shall be installed in such a way as to project the sound away from residential property
Plant and machinery shall be positioned so as not to cause a noise nuisance to nearby residential properties.
Any complaints received about noise shall be logged and any appropriate remedial action taken as a matter of urgency l properties
Any complaints received about noise shall be logged and any appropriate remedial action taken as a matter of urgency
The property will be promoted as family friendly and suitable for all ages. There will be no inappropriate entertainment, promotions, activities or behaviour tolerated at the premises that might put children at risk. There will be an effective age verification policy in accordance with the mandatory code. This policy will be one of Challenge 25 for age-restricted products and include:
• The appropriate display of notices relating to the policy within the premises and in promotional material.
• These notices will indicate that any customer not appearing to have reached the age of 25 will be required to produce appropriate identification proving that they have turned 18 before being sold alcohol.
• Appropriate ID will be a valid passport, photo driving licence, PASS accredited proof of age card or other reliable photo-ID that is recommended and approved for acceptance by the police or other authorities.
• Staff shall be trained in aspects of responsible alcohol retailing and in particular the Protection of Children including the Challenge 25 policy.
• Training will occur before a staff member is authorised to sell alcohol within the premises.
• Staff training records will be available for inspection by the police or other responsible authority upon request.