ANNEX 1 - MANDATORY CONDITIONS
The following conditions in Annex 1 are mandatory under the provisions of the Licensing Act 2003:
1.1 Alcohol shall not be sold or supplied:
(a) At any time when there is no designated premises supervisor in respect of the
premises licence, or
(b) At any time when the designated premises supervisor does not hold a personal licence or his/her personal licence is suspended
1.2 Every sale or supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.
1.3 The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.
In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises -
(a) games or other activities which require or encourage, or are designed to require or encourage, individuals to -
(i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply alcohol), or
(ii) drink as much alcohol as possible (whether within a time limit or otherwise);
(b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;
(c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;
(d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;
(e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).
1.4 The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.
1.5 (a) The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.
(b) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.
(c) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request,
before being served alcohol, identification bearing their photograph, date of birth and
either -
(i) a holographic mark, or
(ii) an ultraviolet feature.
1.6 The responsible person must ensure that -
(a) where any of the following alcoholic drinks is sold or supplied for consumption on
the premises (other than alcoholic drinks sold or supplied having been made up in
advance ready for sale or supply in a securely closed container) it is available to customers in the following measures -
(i) beer or cider: ½ pint;
(ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and
(iii) still wine in a glass: 125 ml;
(b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and
(c) where a customer does not in relation to a sale of alcohol specify the quantity of
alcohol to be sold, the customer is made aware that these measures are available.
1.7 The relevant person (the holder of the premises licence, the designated premises supervisor (if any) in respect of such a licence, the personal licence holder who makes or authorises a supply of alcohol under such a licence, or any member or officer of a club present on the premises in a capacity which enables the member or officer to prevent the supply in question) shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.
For the purposes of this condition “duty” is to be construed in accordance with the Alcoholic Liquor Duties Act 1979, “permitted price” is the price found by applying the formula -
P = D + (D x V)
where - (i) P is the permitted price, (ii) D is the rate of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and (iii)
V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;
[“value added tax” means value added tax charged in accordance with the Value Added Tax Act 1994]
1.8 The admission of children to the exhibition of any film shall be restricted in accordance with the film classification awarded by the British Board of Film Classification (BBFC), or any successor person or persons designated as the authority under section 4 of the Video Recordings Act 1984.
ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The following conditions in Annex 2 are conditions consistent with the operating schedule submitted by the applicant within the application:
2.1 The number of outdoor events involving licensable activity or activities, under the authority of the premises licence, shall be limited in total to not more than 20 (twenty) event days per calendar annum. For the avoidance of doubt, an event held over any two-day duration would count as two events for these purposes. Setup and takedown days do not count as event days.
2.2 Sale of alcohol for consumption OFF the licensed premises shall be for daytime events only such as farmer markets, country fairs, food and drink and similar events. Off sales for such occasions shall be limited to between the hours of 11:00hrs and 18:00hrs.
2.3 There shall be no late night refreshment for takeaway consumption beyond the perimeter of the licensed premises.
2.4 No outdoor event shall take place under the authority of the premises licence where there is an attendance of 2500 or more persons at any one time (including staff, performers, stallholders and contractors).
2.5 Up to a maximum of 5 (five) large outdoor events per calendar year may exceed an attendance of 500 persons. Such large outdoor events (up to an attendance of 2500) are likely to be two-day events. A large outdoor event may include the use of a marquee and/or covered sales stalls areas.
2.6 Up to a maximum of 15 (fifteen) medium outdoor events per calendar year may exceed an attendance of 250 persons (up to an attendance of 500). Such medium events may be of one or two days or up to a week duration.
2.10 The premises licence holder shall ensure that all larger and medium event organisers or premises users prepare and operate a suitable and sufficient Event Management Plan (EMP) and provide Risk Assessments which are compatible with the premises licence holder’s own Site Risk Assessment and Terms and Conditions of Hire and shall be forwarded to the Licensing Authority.
2.12 The premises licence holder shall ensure that all hirers for all sizes of events are, at the time of booking, provided with the owner’s Site Risk Assessment and Terms and Conditions of Hire and that they complete and return a Hirer’s Information Sheet before the booking can be confirmed.
2.13 The premises licence holder shall ensure that at least six weeks prior to the event all organisers of smaller and medium events provide an Event Details Sheet with contact details of their licensable and other service providers. The premises licence holder shall ensure that event organisers are clearly advised of their responsibilities in relation to promotion of the licensing objectives and risk assessments. The premises licence holder shall notify the event organiser of all site particulars, including any prohibitions, and shall require sight of the event organiser or premises user’s risk assessment (including any licensed or special activity risk) documentation for all events involving licensable activities.
2.14 The premises licence holder’s EVENT OPERATING PROCEDURE (for Events over 500 to a maximum of 5) shall include:
(a) Providing all prospective event organisers with the premises licence holder’s general Outdoor Site Risk Assessment
(b) Requiring the event organiser to produce a specific EVENT MANAGEMENT PLAN (EMP) This shall cover the following aspects of the event, as a minimum:
Nature of event and range of licensable activities intended
A Site Plan delineating the contained area of licensable activities and of car parking
Event open timings and set up and build down programme
Expected attendance numbers
Traffic, signage and parking control
Marshals, stewards, security or crew numbers
Child safety and protection measures
Temporary structures and power generation equipment
Compliance with the Licensing Act 2003 and the four licensing objectives
Catering facilities and hygiene
Toilets and first aid facilities/medical provision
Litter and waste disposal arrangements
A Noise Control Plan with expected noise levels and times
Fire and health and safety risk assessments
Emergency vehicle access and site evacuation plan
2.15 The premises licence holder shall ensure, including via the hiring agreement documentation, that all event organisers are alerted to the Health and Safety Executive guidance document ‘The Event Safety Guide’ HSG195 (or any successor publication thereof). The premises licence holder shall monitor compliance before and during the event so far as is reasonably practicable.
2.16 The EMP must be agreed between the event organiser/premises user and the premises licence holder prior to the commencement of a licensable event. When the event is new to the venue or the management plan changes significantly from a previous staging of the event, the management plan will be communicated to the Licensing Authority at least 2 (two) months prior to the event date so that they and other responsible authorities may be given the opportunity to comment or advise.
2.17 Overnight camping shall not be permitted other than to event staff, exhibitors or participants in two-day or more events and only in motor-homes, single-axle towed caravans or tents. Camping shall be located in a designated area outside the contained event area.
2.18 No roaming sales of alcohol will take place at the event.
2.19 Suitable and sufficient measures shall be implemented to prevent persons bringing excessive quantities of alcohol onto the site.
2.20 No drinking from glass containers shall be permitted on the site outside individual camping plot boundaries. All drinks sold for consumption outside marquee or beer tent boundaries shall be served in paper or reusable plastic containers.
2.21 The EMP shall provide for a suitable level of first aid and medical provision to be maintained on site for the duration of the event.
2.22 The EMP shall ensure that emergency access routes on the site and at the Wood Road entrance shall be maintained for the duration of the event and that vehicle tracks and lanes between camping plot lines be a minimum of 5 metres wide.
2.23 The onsite Event Manager or a designated Health and Safety Monitor will carry a mobile phone for the duration of the event. The number will be communicated to the DPS and to appropriate participants and be posted in key places on the site and at the Wood Road entrance gates.
2.24 The control limits set at the mixer position shall be adequate to ensure that the Music Noise Level shall not, at 1 metre from the boundary of any noise sensitive premises exceed the background noise level (LA90(1Hr)) by 5dB over a fifteen minute period in the 63Hz and 125Hz octave frequency bands throughout the duration of any rehearsal or sound check for the concert or event. Where the background noise level is above 48dB(LA90(1Hr)), the Music Noise Level shall not exceed 53db(A) (LAeg 15 mins). If the event is to continue after 23:00 hrs the Music Noise Level shall not exceed the background noise level at the same position.
2.25 The Event Organiser shall ensure that all persons (including individual sound engineers) involved with the sound system are informed of the sound control limits and that any instructions from the Responsible Authority for Environmental Health (Environmental Protection) regarding noise levels are complied with.
2.26 Unrestricted access to the front of house position and backstage areas shall be allowed at all times to the Responsible Authority for Environmental Health (Environmental Protection) for the purpose of sound level measurements, communications with the nominated noise consultant / sound engineer and monitoring licence conditions.
2.27 All complaints about noise received by the site office / event organiser shall be logged, and shall be notified to the Responsible Authority for Environmental Health (Environmental Protection) following the event along with the mitigation taken to ensure that the noise levels are within the required limits.
ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY
Firework displays at the licensed premises shall be prohibited.
The use of laser and strope lighting shall be prohibited at all events.